Administrative Duties

1. Record Keeping:

   • Maintain accurate and organized records of temple activities, including meeting minutes, membership lists, and important documents.
   • Ensure that all records are up-to-date and securely stored.

2. Correspondence:

   • Manage official correspondence, including drafting, sending, and responding to letters, emails, and other communications on behalf of the temple.
   • Handle inquiries from members, the public, and other organizations.

3. Scheduling:

   • Coordinate and manage the temple’s calendar, including scheduling events, services, meetings, and other activities.
   • Ensure that all scheduled events are properly organized and communicated to relevant parties.

Meeting Coordination

4. Meeting Preparation:

   • Prepare agendas for board or committee meetings and distribute them to participants in advance.
   • Ensure that all necessary documents and materials are prepared and available for meetings.

5. Minutes and Documentation:

   • Record minutes during meetings and ensure that they are accurately documented and distributed to attendees.
   • Follow up on action items and decisions made during meetings.

Operational Support

6. Documentation:

   • Prepare and manage various documents, such as reports, newsletters, bulletins, and other materials.
   • Assist in the preparation of official reports for the board, governing bodies, or regulatory agencies.

7. Database Management:

   • Maintain and update the temple’s database, including membership information, contact details, and other relevant data.
   • Ensure the accuracy and security of all data.

Member Services

8. Member Interaction:

   • Serve as a point of contact for temple members, handling their inquiries, requests, and concerns.
   • Assist with membership registration, renewals, and updates.

9. Event Coordination:

   • Support the planning and execution of temple events, including religious ceremonies, festivals, and community gatherings.
   • Coordinate with other staff and volunteers to ensure the success of events.

Financial Administration

10. Financial Documentation:

    • Assist in managing financial records, including donations, expenses, and budget-related documents.
    • Prepare financial reports and documentation as needed.

11. Fundraising Support:

    • Help organize and manage fundraising events and campaigns.
    • Track and document donations and fundraising activities.

Compliance and Governance

12. Regulatory Compliance:

    • Ensure that administrative practices comply with relevant laws, regulations, and temple policies.
    • Assist in preparing documents and reports required for compliance and audits.

13. Policy Implementation:

    • Help implement and enforce temple policies and procedures.
    • Ensure that policies are communicated effectively to staff and members.

Communication

14. Internal Communication:

    • Facilitate effective communication within the temple, ensuring that information is shared accurately and promptly.
    • Draft and distribute newsletters, bulletins, and other internal communications.

15. External Communication:

    • Manage communication with external entities, including other organizations, community groups, and media.

General Support

16. Clerical Tasks:

    • Perform general clerical tasks such as filing, photocopying, and handling phone calls.
    • Provide administrative support to the temple’s leadership and staff as needed.

17. Training and Development:

    • Participate in training and development opportunities to stay informed about best practices in administrative management and temple operations.