Financial Management

1. Budget Preparation and Monitoring:

   • Develop and manage the organization’s annual budget, working closely with other leadership to forecast and allocate resources.
   • Monitor budget performance, comparing actual income and expenses against budgeted figures.

2. Financial Planning:

   • Provide financial insights and forecasts to aid in strategic planning.
   • Advise on financial decisions and strategies to support the organization’s goals and sustainability.

Accounting and Reporting

3. Bookkeeping:

   • Maintain accurate and up-to-date records of all financial transactions, including income, expenses, and investments.
   • Reconcile bank statements and ensure that all transactions are properly recorded.

4. Financial Reporting:

   • Prepare and present financial reports to the board or governing body, including balance sheets, income statements, and cash flow statements.
   • Provide regular updates on the organization’s financial status and highlight any concerns or discrepancies.

5. Audit Coordination:

   • Coordinate with external auditors for annual audits or reviews.
   • Ensure that all financial records are prepared in accordance with accounting standards and address any issues raised by auditors.

Cash and Asset Management

6. Cash Handling:

   • Oversee the handling of cash, including donations, collections, and other income sources.
   • Implement procedures for secure cash management and minimize risks associated with cash handling.

7. Asset Management:

   • Manage the organization’s assets, including property, equipment, and investments.
   • Ensure that assets are properly accounted for and maintained.

Donations and Fundraising

8. Donation Management:

   • Track and acknowledge donations, preparing receipts and thank-you letters as required.
   • Maintain accurate records of donor information and contributions.

9. Fundraising Support:

   • Assist in organizing and managing fundraising events and campaigns.
   • Ensure that fundraising activities are documented and funds are allocated according to organizational goals.

Compliance and Governance

10. Regulatory Compliance:

    • Ensure that the organization complies with financial regulations, including tax laws and reporting requirements.
    • File necessary financial documents and forms with governmental agencies.

11. Policy Implementation:

    • Develop and enforce financial policies and procedures, including those related to spending, reimbursement, and financial controls.
    • Ensure adherence to financial policies by staff, volunteers, and board members.

Communication and Coordination

12. Financial Communication:

    • Communicate financial information clearly to the board, members, and other stakeholders.
    • Address financial questions or concerns from members or other parties.

13. Coordination with Other Departments:

    • Work closely with other departments or committees to ensure that financial aspects of operations are well-coordinated.
    • Provide financial insights and support to help other departments achieve their objectives.

General Support

14. Financial Advising:

    • Provide financial advice and support to the board or management team.
    • Assist in making strategic financial decisions based on analysis and data.

15. Documentation and Record-Keeping:

    • Maintain and organize all financial documentation for easy retrieval and reference.
    • Ensure records are stored securely and in compliance with legal requirements.

Training and Development

16. Professional Development:
    • Stay informed about best practices in financial management and accounting.
    • Participate in training or professional development opportunities to enhance skills and knowledge.