Administrative Duties

1. Record Keeping:

   • Maintain accurate records of temple activities, including meeting minutes, membership lists, and financial transactions.
   • Ensure that all records are organized, up-to-date, and accessible.

2. Correspondence:

   • Handle official correspondence, including letters, emails, and other communications on behalf of the temple.
   • Manage communication with members, clergy, and external organizations.

3. Scheduling:

   • Manage and coordinate the temple’s calendar, including scheduling events, services, and meetings.
   • Ensure that all events are properly organized and communicated to the relevant parties.

Operational Support

4. Documentation:

   • Prepare and distribute agendas, reports, and other necessary documents for meetings and events.
   • Assist in the preparation of reports for governing bodies or religious authorities.

5. Meeting Coordination:

   • Arrange and coordinate meetings, including setting dates, booking venues, and notifying participants.
   • Record minutes and follow up on action items from meetings.

6. Database Management:

   • Maintain and update the temple’s database, including membership information and contact details.
   • Ensure that data is accurate and secure.

Member Services

7. Member Interaction:

   • Serve as a point of contact for temple members and address their inquiries or concerns.
   • Assist with membership registration, renewals, and records.

8. Event Support:

   • Assist in organizing and managing temple events, such as religious ceremonies, festivals, and community gatherings.
   • Coordinate with other staff and volunteers to ensure the success of events.

Financial Administration

9. Financial Documentation:

   • Assist in managing financial records, including donations, expenses, and budgets.
   • Prepare financial reports and assist with auditing processes.

10. Fundraising Support:

    • Help organize fundraising events and campaigns.
    • Assist in tracking donations and preparing acknowledgment letters.

Compliance and Governance

11. Regulatory Compliance:

    • Ensure that all administrative practices comply with relevant laws, regulations, and temple policies.
    • Assist in preparing documents required for compliance and audits.

12. Policy Implementation:

    • Help implement and enforce temple policies and procedures.
    • Ensure that policies are communicated effectively to the temple community.

General Support

13. Clerical Tasks:

    • Perform general clerical tasks such as filing, photocopying, and handling phone calls.
    • Assist other temple staff and volunteers as needed.

14. Communication:

    • Ensure effective internal and external communication for the temple.
    • Draft newsletters, bulletins, and other communications to keep the community informed.